Rooms

Meeting Room

The meeting room is available during operating hours. When not booked, this small space is publicly accessible. Please find our formal meeting room policy below. Bookings are taken under the following terms:

  • This space is available for walk-ins and reservations up to 2 hours, with an exception for proctored exams
  • There is no fee to use the room
  • Staff may need to enter the room to access storage periodically
  • The meeting room will be vacated 15 minutes prior to closing
  • A reservation will be canceled if the user is 15 minutes late

Book the Meeting Room

Basement Facility

The basement may be rented at any time. This space is not normally considered publicly accessible unless reserved. Our formal basement policy can be found below. Please be advised that:

  • This space is available for $25 per hour up to a daily max of $125
  • Payment must be received before a reservations are taken
  • There is normally seating 20 chairs, but we can accommodate up to 75
  • Capacity is 90 people seated
  • A projector, whiteboard and podium are available
  • Renters must fill out a VPL Facility Rental Form
  • Those booking the basement after hours must get an after hours key

Book the Basement

Meeting Room Policy

Meeting Room Policy

Town of Vermilion Library Board
L106 Meeting Room Policy

The purpose of this policy is to facilitate the use of the Vermilion Public Library meeting room by members of the public, while ensuring that the room remains in good repair. The meeting room measures about 225 square feet and will hold 9 people comfortably. The meeting room includes chairs, tables, and an interactive whiteboard.

1. Members of the public must speak to a library staff member to book the library meeting room in advance
2. If the meeting room is not booked, it is considered general user space for library patrons to use for study purposes, users seating, or any activity that would normally take place in the public area
3. The meeting room may only be booked for a maximum of 2 hours
4. The meeting room is only available for use by the public during regular library open hours
5. Fees for use of the meeting room are set as per the library bylaws
6. The Library Board reserves the right to refuse rental requests at its discretion
7. Renters are responsible for setting up the room for their events and returning the room to its original condition once their activity is complete
8. Renters will not permit any actions which may be deemed a nuisance, annoyance, or contrary to any federal, provincial, or municipal law or regulation
9. Renters will obey all library policies.
10. Renters are responsible for the conduct of participants during their rental period and will be held totally responsible for the cost of repairing or replacing lost or damaged equipment, supplies, or furnishings

You may view the complete library policies here:

Library Basement Policy

Town of Vermilion Library Board
L-107 Library Basement Policy

The purpose of this policy is to facilitate the use of the Vermilion Public Library lower level room by members of the public, while ensuring that the room remains in good repair. The basement measures about 2500 square feet and will hold about 75 people comfortably. The basement includes 75 chairs, 16 flip top-style tables, a projector, a whiteboard, and a kitchenette with no utensils or appliances.

1. Members of the public must speak to a library staff member to book the library meeting room in advance and complete the necessary forms.
2. The basement is not considered general user space for library patrons and may only be used if previously booked, or for library programs.
3. The basement may be booked for use outside of library operating hours. If an after-hours key is required, the renter must pick up and sign for it at the library during regular operating hours. A $20 cash deposit for the key will be collected from the renter and refunded upon return of the key. The key should be returned in the exterior book return slot in an envelope.
4. Fees for use of the basement are set as per the library bylaws.
5. The Library Board reserves the right to refuse rental requests at its discretion.
6. Renters are responsible for setting up the room for their events and returning the room to its original condition once their activity is complete.
7. Renters will not permit any actions which may be deemed a nuisance, annoyance, or contrary to any federal, provincial, or municipal law or regulation. Renters will obey all library policies.
8. Renters are responsible for the conduct of participants during their rental period and will be held totally responsible for the cost of repairing or replacing lost or damaged equipment, supplies, or furnishings.
9. Renter must pay all fees prior to using the facility. Bookings will not be reserved until paid in full
10. Renter must pay for all damages as a result of their activity at the facility
11. The Library is not responsible for any theft or damage to the renter’s property in the facility
12. If any alterations or special services are required, they must be arranged through the Library Manager at the Renter’s expense
13. The facility is not to be used for dormitory purposes
14. Booking cancellations require 3 days notice. If less than 3 days notice are given the renter will be charged the full rental fee
15. The maximum occupancy of 90 people is not to be exceeded
16. The following items will not be permitted in the facility
a. Use of candles or any open flame devices
b. Tacks, nails, staples or tape on the walls
c. Messy decorations (ie. Confetti, hay bales)

17. This is a tobacco and smoke free facility. All tobacco products are prohibited (ie. Chew, cigarettes, vaporizers). Smoking or vaping is not permitted in the library as per the Town of Vermilion Public Facility policies.

GENERAL CLEAN-UP AND LOCK-UP GUIDELINES

1. All garbage and cardboard will be removed to the outside dumpsters
2. All tables and chairs should be returned to their original positions
3. Remainder of any food items, recycled bottles/cans removed from facility
4. Kitchen restored to former clean state – counters wiped, spills cleaned, etc. (cleaning products under the sink)
5. Any spills during the event should be immediately cleaned up using the dry mop or wet mop as provided in the janitor’s closet and mechanical room
6. All basement lights are turned off at the end of the booking
7. All after hours entrances are locked at the end of the booking